Beech Counsulting and Training

Rules of Effective Meetings

  1. Never attend a meeting which does not have an Agenda
  2. Attendees are to receive an Agenda at least two working days before each meeting
  3. Attend meetings with the good manners you expect others to exhibit:
  4. At the beginning of the meeting: (see example agenda below)
    1. Specify a Meeting Leader
    2. Specify a Timekeeper
    3. Specify a Recorder who makes a summary of New Facts and the Action Points
    4. Establish the nature and subject of Any Other Business and amend the Agenda if necessary
    5. Each Agenda item (including AoB) to be allocated time which will not overrun
  5. Each Agenda item should end with a Summary of the Action Points generated by it
  6. Book the next meeting at the end of the current one and appoint its Agenda Coordinator
  7. Meeting Facts and Action Points (with deadlines and responsibilities) to be published within two working days
  8. Attendees undertake to check their email daily, just as they do with their regular mail
  9. Rotate the disciplines

Example Agenda

  1. Appoint the Meeting Leader
  2. Appoint the Timekeeper
  3. Appoint the Recorder
  4. Agree 'Any Other Business' to be added to the Agenda
  5. Agree duration of all remaining Agenda items
  6. First 'real' Agenda item
  7. Second
  8. .
  9. .
  10. .
  11. Reserved for AoB
  12. Affirm Next Meeting Commitment and Appoint its Agenda Coordinator
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